StepGrab

What makes it different

StepGrab removes the most tedious part of documenting a workflow: the screenshots, the cropping, the arrows, the typing. Hit record, do the task once, and every click comes back as an annotated screenshot assembled into a numbered step-by-step guide.

It is built by founder Julian Belting for Mac and Windows, and capture is deliberately low-friction: it records menus and dropdowns, works offline, and needs no StepGrab account. GIF export is free; PDF and MP4 exports come with Pro.

Pro starts at $2.99 a month or $12.99 a year, with a $44.99 one-time option — priced for the support teams, trainers and ops leads who write the same how-to more than once.